Recruiting Coordinator

About Brain Co.

Brain Co. is at the forefront of productionizing artificial intelligence for real-world problems, propelling advancements and shaping the future with pioneering work. Our mission is to ensure that the transformative powers and automation of AI are applied to real-world problems in various governments and industries where manual work is still dominant.

About the Role

We’re looking for a part-time/contract Recruiting Coordinator to support our fast-moving hiring efforts. This role will be instrumental in ensuring a seamless candidate experience and keeping our recruiting operations organized and efficient. You’ll partner closely with recruiters, interviewers, and hiring managers to schedule interviews, maintain systems, and create a white-glove experience from first touch to in person on-sites.

This is a hands on, detail oriented role perfect for someone who thrives in a fast-paced environment, loves logistics, and enjoys making the hiring process feel personal, organized, and professional. This is a contract position with potential for full-time based on performance and our business needs.

What We’re Looking For

• 1+ years of experience in recruiting coordination, executive support, or operations

• Highly organized and detail-oriented. You thrive in the details and don’t let things slip

• Exceptional communicator; clear, kind, and confident in writing and over Zoom

• Experience with tools like Ashby, Google Calendar, Slack, and Notion

• Comfortable working independently and juggling multiple priorities

• Able to work part-time (~20 hours/week) and based in San Francisco or open to a hybrid schedule

What You’ll Do

• Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned

• Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming

• ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes

• Operational Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed

Pay Range: $35.00 USD (Hourly)