Data Analytics & Recruiting Coordinator

About This Role:

We are looking for a highly organized, detail-driven Data Analytics Recruiting Coordinator who thrives in a fast-paced environment and is passionate about improving processes, leveraging data insights, and delivering an exceptional candidate experience. This role is critical in supporting our recruiting team by managing interview logistics, documentation, candidate communications, and utilizing data analytics to drive decision-making and continuous improvement. The ideal candidate brings not only strong coordination skills but also a proactive mindset for identifying and recommending process improvements, managing projects, and using data to streamline recruiting operations.

Responsibilities and Opportunities:

• Coordinate all aspects of the interview process, including scheduling interviews with candidates, internal stakeholders, and debrief meetings.
• Manage interview rescheduling requests and last-minute changes with efficiency and professionalism.
• Coordinate and facilitate onsite interviews, including travel logistics, room reservations, tech setup, and providing hospitality support.
• Serve as the onsite point of contact to guide candidates and address real-time needs during interviews.
• Track and analyze interview scheduling metrics (e.g., time-to-schedule, reschedule rates) to identify bottlenecks and improve efficiency.

• Draft and send offer letters, ensuring all required information is accurate and compliant with internal standards.
• Send, track, and manage candidate Non-Disclosure Agreements (NDAs).
• Partner closely with recruiters, hiring managers, and other team members to ensure a seamless hiring experience for all stakeholders.
• Monitor and report on candidate engagement data to help improve communication effectiveness and candidate satisfaction.

• Open new job requisitions in our Applicant Tracking System (Gem) as requested by the recruiting team.
• Conduct regular audits to ensure data integrity across recruiting systems.
• Generate and analyze recruiting reports and dashboards to support decision-making and performance tracking.
• Partner with the cross functional talent team members to support deeper insights into recruiting trends and opportunities.

• Identify and recommend opportunities to improve recruiting workflows and team efficiency using both qualitative and quantitative data.
• Support and lead talent acquisition operations projects—such as scheduling process updates, system audits, or candidate experience initiatives—to drive continuous improvement.
• Use data analytics to evaluate the impact of process changes, identify trends, and optimize recruiting operations.
• Assist with ad-hoc projects and initiatives as assigned by the Talent Acquisition Operations team.

Qualifications:

• 3–4 years of experience in a recruiting coordination, HR, or administrative support role (preferably in a fast-paced, start-up or high-growth environment).
• Proven ability to manage multiple competing priorities in a deadline-driven environment.
• Demonstrated experience in project coordination or process improvement initiatives.
• Experience using data to identify trends and make process improvements within recruiting or HR functions.
• Excellent written and verbal communication skills.
• Extensive ATS configuration and reporting experience
• High attention to detail and ability to maintain accuracy in a fast-paced setting.
• Strong interpersonal skills and a team-oriented attitude.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Google Workspace or Microsoft Office Suite.
• Experience with Excel/Sheets formulas, pivot tables, and basic data visualization.