Executive Assistant to Chairman
Job Description
Be the Force Behind Strategic Focus and Precision
At BJAK, we are building Southeast Asia’s largest digital financial platform. As we scale rapidly across the region, we’re looking for a highly trusted Executive Assistant (EA) to the Chairman to support both strategic priorities and day-to-day operations.
This is a high-impact, high-trust role for someone who operates with exceptional discipline, confidentiality, and ownership. You’ll ensure the Chairman’s time, energy, and attention are focused on what matters most - by handling everything else with excellence.
Why This Role Matters
Drive alignment and follow-through across key business initiatives
Safeguard the Chairman’s time and focus by managing priorities and information flow
Support strategic decision-making through communication, insight, and structure
Ensure critical personal and professional matters are handled with discretion and urgency
What You’ll Do
Own and manage the Chairman’s complex calendar, meetings, and travel logistics.
Shadow internal meetings and take detailed, actionable notes to ensure strong execution.
Prepare memos, briefs, and communication for internal and external stakeholders.
Coordinate across teams to ensure follow-up on action items and priorities.
Serve as a filter and gatekeeper for communications and inbound requests.
Track project progress and provide regular updates to the Chairman on key initiatives.
Ensure smooth scheduling, task flow, and information visibility.
Assist in organizing key events and cultural initiatives within the company.
Manage selected personal tasks or logistics to support the Chairman’s efficiency.
You’ll Thrive Here If You...
Have exceptional discretion and trustworthiness – nothing leaks
Stay calm, structured, and clear in high-pressure or high-speed environments
Have a strong bias for action and operate without needing constant direction
Communicate clearly and professionally with stakeholders at every level
Handle ambiguity with confidence, and take pride in delivering outcomes, not excuses
Are intensely organized, proactive, and detail-obsessed; nothing slips through the cracks
Genuinely care about enabling the Chairman’s effectiveness and the company’s success
Are comfortable occasionally working outside regular hours when the mission requires it
What You Bring
3+ years of full-time experience, including at least 2 years supporting C-level leadership
Proven ability to manage complex schedules, high-level communications, and executive logistics
Strong project coordination and organizational skills
Advanced proficiency in Google Workspace, Excel, and workflow tools
Excellent verbal and written communication in English
Experience in a startup or high-growth environment preferred
High EQ, sound judgment, and professionalism
Our Team & Culture
We’re a lean, high-performance team that moves fast and holds a high bar. Titles don’t matter here - output, integrity, and ownership do. Everyone is expected to roll up their sleeves, contribute meaningfully, and take initiative.
We reward people who think like owners. We value speed, clarity, and relentless ownership. If you’re hungry to grow and care deeply about excellence, this is your kind of environment.
Why Join Us
Above-market compensation for top performers
Direct exposure to senior leadership and strategic decisions
Opportunity to grow into a Chief of Staff or senior operations role
Fast-paced, flat organization that values speed, clarity, and integrity
A mission-driven fintech solving meaningful problems at a regional scale
About BJAK
BJAK is Southeast Asia’s largest digital insurance platform. Headquartered in Malaysia with operations in Thailand, Taiwan, and Japan, we help millions of users access affordable and transparent protection. Powered by automation, AI, and innovation, we simplify complex financial services - making them faster, smarter, and more accessible to all.
If you’re a sharp executor who loves being at the heart of leadership and results, and wants to be trusted with what truly matters, join us at BJAK.
