Executive Assistant

Remote

Full-time

Job Description

This job posting has expired and no longer accepting applications.

Who We Are:

AI is the new electricity: Just as electricity transformed numerous industries starting 100 years ago, AI is now poised to do the same. AI Fund is a startup studio building new AI companies from the ground up. Our companies bridge AI technology and applications, focusing on industries and problems that we believe move the world forward. Founded by Dr. Andrew Ng, our team merges a deep understanding of AI technology with a proven ability to start new ventures. We have a unique business model that prepares founding members of a portfolio company with technical validation of the idea, experienced back office operational support, and our team’s AI know-how as well as connections within the AI community. This is an excellent opportunity for you to get in on the ground floor of an exciting AI Venture Firm and through it, grow its portfolio.

In this role, you will provide executive assistant support and be responsible for essential administrative tasks to optimize day-to-day activities for AI Fund and its portfolio companies. Specifically, you will perform a wide variety of office/operations/admin tasks, including assisting with calendar management, travel arrangements, event planning, and much more. The ideal candidate is an energetic professional who doesn't mind wearing multiple hats and must be able to work independently with little or no supervision and be flexible and well-organized.

This is a contract-to-hire remote opportunity for candidates based in Colombia.

What you will be doing:

Provide calendar management support for our COO, Operating Partner, and Managing General Partner.

Provide business travel arrangements for our COO, Operating Partner, Managing General Partner, and other staff members as needed.

Plan and help with logistics for a variety of events for AI Fund and its ecosystem.

Voicemail box follow-up.

Submit monthly expense reports for reimbursement or upload receipts for our COO, Operating Partner, and Managing General Partner.

Help with presentations, reports, and other documentation needed by our COO, Operating Partner, and Managing General Partner.

Assist Senior Executive Assistant of Managing General Partner with logistics and communications for Speaking engagements/conferences.

Assist in organizing employee onboarding and orientation processes to ensure a smooth transition for new employees.

Support COO and Operations Manager on miscellaneous operational and administrative matters.

Serve as backup for Senior Executive Assistant of Managing General Partner and provide support, as needed.

What you must bring:

Bachelor's Degree in Business Administration, or related fields.

Previous administrative experience.

Strong organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent attention to detail.

Strong written and verbal English communication and interpersonal skills.

Demonstrated ability to use good judgment and discretion in handling confidential and sensitive information.

Know how to prioritize and ask questions to do one’s job effectively.

Highly resourceful team player, with the ability to work independently.

Demonstrated ability to meet deadlines in a fast-paced environment.

Computer skills and knowledge of office software packages.

At AI Fund, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. AI Fund believes that diversity and inclusion among our employees are critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Selection for employment is decided based on qualifications, merit, and business needs.

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