Executive Assistant, AWS Data & AI GTM

The Data & AI GTM team at AWS is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support executive leaders. The Executive Assistant will support two Directors, and will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within the AWS team.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

This role requires five (5) days a week in office.

Key job responsibilities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
- Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
- Act as a liaison for direct reports and business stakeholders.
- International and domestic travel coordination
- Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering).
- Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies.
- Tracking and helping drive completion of key deliverables across programmatic mechanisms.