Recruiting Operations Specialist (Growth team) at ScaleAI

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Recruiting Operations Specialist (Growth team)
San Francisco, CA


Scale is at the forefront of enabling AI across multiple industries. As a Recruiting Operation Specialist for Growth, you will partner directly with other leaders on Recruiting, People, Finance, Growth and IT and work closely with department heads and the executive team.  You will own all things related to global recruiting operations including TA systems and tools, marketing and talent brand, internal compliance and processes, candidate experience and more. You will develop strategies to solve immediate issues all while planning for future growth and scale. You are a  builder: unafraid to try new things, build new processes, or test creative new strategies. You thrive on details and operational excellence and hold a high bar for yourself, your peers, and your team. You are excited about setting the tone of our recruiting strategy and being a key part of the leadership team. 


You will:

  • Be an integral member of the Growth Recruiting team, serving as a partner and the subject matter expert for all recruiting systems (ATS: Greenhouse), tools, and processes, and provide training/onboarding as needed
  • Act as a key player in keeping all the internal hiring data clean and up-to-date in our systems
  • Be the driver behind impactful changes in the ATS and improvements to the recruiting workflow
  • Collaborate on internal initiatives to build out and improve data infrastructure and reporting
  • Proactively flag discrepancies in hiring plans, requisitions, interview plans, JDs, offer details, etc. and maintain data integrity and operational excellence within the team
  • Partner closely with Finance, HR Ops, HRBP, and IT to build efficiencies in our recruiting process utilizing the systems available to us
  • Required to come into the SFHQ office twice a week

Ideally you’d have:

  • Minimum of 3- 7 years of experience working in RecOps at a rapidly growing company
  • Extensive experience using Greenhouse as a Site Admin (user permissions, approvals, custom options) and pulling ad hoc reports using our internal TA tools (report connector, reporting capabilities, and limitations)
  • Strong knowledge of Gsuite (VLOOKUP, pivot tables, data validation, conditional statements and formatting, filters, etc.)
  • Excellent communication skills—written and verbal, and the ability to adjust based on the audience
  • Must have a deep understanding of Recruiting Pipelines, Funnels and Conversion metrics
  • Demonstrated excellent project management skills, ability to pull and manipulate people data sets, critically analyze existing processes, and identify opportunities for process improvement
  • Ability to work with cross-functional partners 


Nice to Haves:

  • Ability to write SQL queries 
  • Previous startup experience
  • Experience with various TA tools such as Modernloop, Headcount365, Gem, and LinkedIn
  • Extreme attention to detail


The hourly salary range for this full-time position in San Francisco, CA is $60 to 65/hr. This is a hybrid position - must be in-office 2x a week in San Francisco, CA.  The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. 


About Us:

At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI.  Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an affirmative action employer and inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status. 

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision. 

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data.

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