Operations Coordinator

Palo Alto, CA

Job Description

This job posting has expired and no longer accepting applications.

xAI is seeking a proactive and highly organized Operations Coordinator to join our dynamic team. The Operations Coordinator will play a pivotal role in ensuring the smooth functioning of our operational activities. This position involves coordinating logistics, managing resources, and facilitating communication between various departments to achieve operational goals efficiently.

Responsibilities

Manage project timelines, ensuring all projects are completed within scope, on time, and within budget.
Liaise with project managers, vendors, and internal teams to facilitate project execution.
Oversee the allocation and utilization of resources, including personnel, equipment, and materials.
Conduct regular reviews to optimize resource usage and reduce waste.
Coordinate the logistics of goods and services, ensuring timely delivery and quality control.
Work with suppliers and distributors to manage inventory levels and logistical challenges.
Identify areas for operational improvements and implement changes to enhance efficiency.
Lead or assist in process mapping exercises to streamline workflows.
Compile and analyze operational data to generate reports on performance metrics.
Use data to forecast needs, identify trends, and inform decision-making processes.
Maintain clear communication with stakeholders, including team members, management, clients, and external partners.
Organize and lead meetings, prepare agendas, and take minutes.
Ensure all operations comply with industry regulations and company policies.
Coordinate safety training and manage compliance documentation.
Address and resolve operational issues as they arise, providing timely solutions to minimize disruption.

Basic Qualifications

Bachelor’s degree in Business Administration, Management, Operations, Psychology or a related field.

Preferred Skills & Experience

Excellent organizational skills with attention to detail.
Strong analytical and problem-solving abilities.
Proficient in MS Office, project management software (e.g., Asana, Trello), and ERP systems.
Excellent communication and interpersonal skills.
Ability to manage multiple projects simultaneously.

Additional Requirements

Available to occasionally work evenings and weekends, as the schedule varies depending on site operational needs; flexibility is required

Compensation & Benefits

Pay Range: $65,000 - $80,000 per year

Your actual level and base pay will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base pay is just one part of your total rewards package at xAI. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. You may be eligible to participate in the “flexible time off” policy & will be eligible for 10 or more paid holidays per year.

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