Office Manager

Job Description

This job posting has expired and no longer accepting applications.

AI is the new electricity. Millions of AI engineers are needed to transform industries with AI, particularly in the realm of GenAI, and we’re building education products to train them. With a mission to grow and connect the global AI community, DeepLearning.AI is an education technology company that is empowering the global workforce to build an AI-powered future through world-class education, hands-on training, and a collaborative community. We’re a small ed-tech company with serious credentials, exciting courses, and wonderful teammates.

DeepLearning.AI is looking for an Office Manager with excellent organizational and communication skills, along with a strong attention to detail. The ideal candidate will excel in managing administrative tasks, improving office operations, and supporting team efficiency. They will thrive in a fast-paced environment and contribute to the success of a growing company by ensuring smooth day-to-day operations and fostering a productive work atmosphere. As an Office Manager you will be responsible for essential administrative tasks to optimize day-to-day activities. Specifically, you will perform a wide variety of office/operations/admin tasks, including assisting with calendar management, travel arrangements, event planning, and much more.

This is a full-time opportunity for candidates based in Taipei.

Here’s what you’ll do:

Ensure the office is fully operational and processes are running smoothly - including coordinate with vendors on office facilities matters (including IT services, video conferencing setup, snacks and catering, office supplies purchasing, furniture, and general repair and maintenance, etc.); track and upload receipts for related office credit card transactions; maintain and update property & equipment tracking and perform inventory count on a regular basis.

Provide calendar management support and business travel arrangements for the Operating Partner.

Assist in organizing employee onboarding and orientation processes to ensure a smooth transition for new employees.

Perform other general office duties, e.g. develop and organize filing systems for physical and electronic files, ensure common areas are clean and orderly, etc.

Submit monthly expense reports for reimbursement or upload receipts.

Help with presentations, reports, and other documentation needed.

Assist Senior Executive Assistant of Founder with logistics and communications for Speaking engagements/conferences.

Serve as backup for Senior Executive Assistant of Founder and provide support, as needed.

Here are the skills you should have:

Bachelor's Degree in Business Administration, or related fields.

A minimum of 3 years of experience in administrative roles is required.

Strong written and verbal English communication and interpersonal skills.

Strong organizational skills that reflect ability to prioritize multiple tasks seamlessly with excellent attention to detail.

Computer skills and knowledge of office software packages.

Demonstrated ability to use good judgment and discretion in handling confidential and sensitive information.

Highly resourceful team-player, with the ability to also be effective independently.

Demonstrated ability to meet deadlines in a fast-paced environment.

Know how to prioritize and ask questions to do one’s job effectively.

Highly resourceful team player, with the ability to work independently.

By working with us you will:

Being part of a world-class team of subject matter experts from various fields (marketing, operations, product, etc.) trying to change the world.

Work across cultural and geographical lines alongside our offices in different parts of the world.

A monthly stipend for professional development supports a culture of lifelong learning.

Have a competitive salary (NTD$750,000 - 1M NTD/year) in a well-funded high-growth company.

The opportunity to be exceptionally creative with your high-impact ideas.

Our defining values:

We care deeply about our learners: We let our learner's needs guide our actions and decisions and put our mission ahead of ourselves.

We are great at what we do: We strive for excellence in all dimensions, especially in the quality of the content we create and the people we hire.

We default to action: We are comfortable acting with limited information and taking ownership of our decisions.

We ask why: We ask the hard questions and are open to being in the wrong. We advocate for the best ideas, not our ideas.

We are honest and authentic: We are transparent as an organization, over-communicate to build trust, and share our failures just as we do our successes.

We do this together: We help each other grow and succeed and have fun at work, even in a remote environment.

At DeepLearning.AI, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. DeepLearning.AI believes that diversity and inclusion among our employees are critical to our success as a company. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Selection for employment is decided based on qualifications, merit, and business needs.

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