Executive Assistant to the CMO / Marketing Project Coordinator

Jasper is the purpose-built generative AI platform for marketing. Our mission is to elevate marketers with the power of AI, to achieve better outcomes through their workflows and open up new business opportunities. Jasper securely trains on brand and strategy, accelerates content and campaign production, and helps Marketers measure and optimize performance as part of an end-to-end solution.  

Jasper has been recognized as "one of the Top 15 Most Innovative AI Companies of 2024" by Fast Company. We have nearly 100k marketing team users with a growing roster of Enterprise and Fortune 500 logos including: Morningstar, Anthropologie, Prudential, Cushman & Wakefield, Wayfair, and more. Our teams are building multi-modal AI and working with the top AI platforms. We were one of the first partners of both OpenAI and Anthropic. With the Clipdrop acquisition, Jasper is redefining visual marketing across all modalities, offering advanced image features like background replacement, image upscaling, product staging, and more to our customers. We are transforming how marketers create, innovate, and captivate audiences.

We value being customer-obsessed and helping each other achieve the best outcomes through collaboration. We’re not just building solutions, we’re creating experiences that captivate and amaze us. We strive to deliver moments of wonder and delight that enable our customers to be more effective and creative in ways they never thought possible. Learn more at jasper.ai.

About The Role

Jasper is looking for an Executive Assistant to the CMO / Marketing Project Coordinator to help build and facilitate the marketing operating model at Jasper. This person will play an integral role in ensuring the effectiveness and productivity of the Marketing organization by overseeing and providing outstanding executive support as well as coordinating strategic programs and events. This position is a critical part of the Marketing team and will represent the Marketing org and the CMO in daily interactions with external and internal constituents and must operate on many levels with efficiency, enthusiasm and professionalism.

This fully remote role reports directly to the CMO and is open to candidates located anywhere in the continental US.

 What you will do at Jasper

• Calendar Management: Maintaining a complex calendar, scheduling meetings, managing conflicting appointments, and proactively identifying potential scheduling issues. 

• Travel Coordination: Arranging domestic and international travel, including booking flights, accommodations, and ground transportation. 

• Project Coordination: Supporting specific marketing projects and campaign launches by managing timelines, coordinating with cross-functional teams, and tracking progress. 

• Events Coordination: Assist in the planning and execution of team offsites and other events, contributing to team building and strategic planning initiatives.

• Stakeholder Management: Interacting with marketing team, leadership team, key clients, and partners to facilitate communication and alignment. 

• Financial Oversight: Assisting with budgeting, expense reporting, and financial analysis. 

• Communication Management: Managing email correspondence, prioritizing messages, and drafting responses as needed.  

• Presentation Support: Assisting with the development of presentations, including research, data compilation, and design elements. 

• Internal Communications: Facilitating communication within the marketing team by disseminating information, coordinating internal meetings, preparing meeting agendas and materials, taking detailed minutes, and following up on action items.

What you will bring to Jasper

• Exceptional Organizational Skills: Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure. 

• Strong Communication Skills: Excellent written and verbal communication skills to interact effectively with various levels of internal and external stakeholders. 

• Proficiency in Google Workspace: Expertise in Gmail, Google Calendar, Google Docs, Google Sheets, and Google Slides for calendar management, document creation, and data analysis. 

• Discretion and Confidentiality: Ability to handle sensitive information with utmost confidentiality. 

• Attention to Detail: Meticulous attention to detail to ensure accuracy in all tasks. 

• Experience as an Executive Assistant in a fast-paced environment, ideally within a marketing department. 

• Knowledge of marketing principles and terminology.

Compensation Range

At Jasper, we believe in pay transparency and are committed to providing our employees and candidates with access to information about our compensation practices. The expected base salary range offered for this role is $125,000 - $150,000. Compensation may vary based on relevant experience, skills, competencies, and certifications.

Benefits & Perks

• Comprehensive Health, Dental, and Vision coverage beginning on the first day for employees and their families

• 401(k) program with up to 2% company matching

• Flexible PTO with a FlexExperience budget ($900 annually) to help you make the most of your time away from work

• FlexWellness program ($1,800 annually) to help support your personal health goals

• Generous budget for home office set up 

• $1,500 annual learning and development stipend 

• 16 weeks of paid parental leave

Our goal is to be a diverse workforce that is representative at all job levels as we know the more inclusive we are, the better our product will be. We are committed to celebrating and supporting our differences and that diversity is essential to innovation and makes us better able to serve our customers. We hire people of all levels and backgrounds who are excited to learn and develop their skills. 

We are an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

By submitting this application, you acknowledge that you have reviewed and agree to Jasper's CCPA Notice to Candidates, available at legal.jasper.ai/#ccpa.