Executive Assistant

Executive Assistant to the Executive Team

About Stability AI: 

Stability AI is a community and mission driven, open artificial intelligence company that cares deeply about real-world implications and applications. Our most considerable advances grow from our diversity in working across multiple teams and disciplines. We are unafraid to go against established norms and explore creativity. We are motivated to generate breakthrough ideas and convert them into tangible solutions. Our vibrant communities consist of experts, leaders and partners across the globe who are developing cutting-edge open AI models for Image, Language, Audio, Video, 3D and Biology.

About the Role:

The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and when needed. 

This position offers a unique opportunity to work closely with top-level executives and contribute to the smooth operation of the organization. This includes setting and managing Linear tasks for the management team, as well as managing complex calendars, coordinating meetings, handling confidential information with discretion, and acting as a liaison between the executive team, board members, and external stakeholders. The role also involves report compilation, travel coordination, and collaboration with other executive assistants to enhance organizational effectiveness. Successful candidates should possess strong organizational, communication, and interpersonal skills, along with prior experience supporting C-level executives and boards of directors.

Responsibilities:

• Assist as an Executive Assistant for our Chief Operating Officer (COO - UK based) and Chief Technology Officer (CTO - Canada based, EST timezone) on a day to day basis.
• Manage complex calendars, coordinate meetings, and handle scheduling conflicts with efficiency.
• Provide comprehensive administrative support to the Executive team as and when requested.
• Set and manage tasks for the CEO, COO, & CTO on Linear
• Prepare and organize materials for Executive’s meetings. Take notes throughout when requested, ensuring timely distribution afterwards and follow-up on action items.
• Act as a liaison between the executive team, board members, and external stakeholders, maintaining effective communication channels.
• Handle sensitive information with the utmost confidentiality and discretion.
• Coordinate domestic and international travel arrangements, including logistics and accommodations for various members on the Executive team as and when requested..
• Assist in the preparation of presentations, speeches, and other communication materials for the executive team and board when requested.
• Maintain accurate records, files, and databases to ensure efficient information retrieval.
• Collaborate with other executive assistants and teams to streamline processes and enhance overall organizational effectiveness.

Experience:

• Proven experience as an Executive Assistant or similar role, supporting C-level executives.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills to interact professionally with internal and external stakeholders.
• High proficiency in office software, including Google suite and virtual collaboration tools.
• Exceptional attention to detail and accuracy in handling documents and data.
• Ability to work independently, anticipate needs, and take initiative in a dynamic work environment.
• Flexibility to adapt to changing priorities and deadlines.
• Discretion and trustworthiness to handle confidential information appropriately.

Equal Employment Opportunity:

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.