Executive Assistant, Core AI

Core AI is an interdisciplinary applied science organization with focus areas in operations research, economics, AI/machine learning (ML), and statistics. We partner with senior leaders across Amazon to identify their top business challenges and develop solutions. We rely on scientific talent who are part of our organization, but also work with academic partners around the world.

This position will report into the executive assistant to the Chief Economist and VP of Core AI, and will support one Director and two Senior Principal Scientists.

The role requires exceptionally sound judgment, outstanding communication skills, a high level of integrity and discretion with confidential information, and professionalism while interacting with senior leaders inside and outside the company.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities
- Manage complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Ensure the timely completion of critical tasks and follow up on outstanding matters.- Ensure the timely completion of critical tasks and follow up on outstanding matters. as a liaison for direct reports
- Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
- Help to develop & maintain new mechanisms within the team

We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA