Executive Assistant, Alexa AI Excellence at Amazon
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The Alexa AI Excellence organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Alexa AI Excellence team in Sunnyvale, CA.
This Executive Assistant will be responsible for handling highly confidential information and maintaining professionalism in dealing with senior executives and stakeholders. This role will support a horizontal organization that is leading the way in Alexa AI. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group as well as establish mechanisms and processes where necessary.
Key job responsibilities
This position has an in-office requirement of at least 3 days a week.
ā¢ Management of complex calendar and scheduling requirements
ā¢ Track and help drive completion of key deliverables and follow up on outstanding items
ā¢ Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
ā¢ Act as a liaison for direct reports
ā¢ Drive key team activities (such as staff meeting agendas, all-hands meetings, morale events)
ā¢ Travel coordination and expense reports
ā¢ Manage domestic and international travel as needed
ā¢ Partner with others for space planning across team locations
ā¢ Have fun at work and help others do the same
A day in the life
This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.
You will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.
About the team
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazonās culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we arenāt focused on how many hours you spend at work or online. Instead, weāre happy to offer a flexible schedule so you can have a more productive and well-balanced lifeāboth in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and weāre building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
We are open to hiring candidates to work out of one of the following locations:
Sunnyvale, CA, USA
This Executive Assistant will be responsible for handling highly confidential information and maintaining professionalism in dealing with senior executives and stakeholders. This role will support a horizontal organization that is leading the way in Alexa AI. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group as well as establish mechanisms and processes where necessary.
Key job responsibilities
This position has an in-office requirement of at least 3 days a week.
ā¢ Management of complex calendar and scheduling requirements
ā¢ Track and help drive completion of key deliverables and follow up on outstanding items
ā¢ Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
ā¢ Act as a liaison for direct reports
ā¢ Drive key team activities (such as staff meeting agendas, all-hands meetings, morale events)
ā¢ Travel coordination and expense reports
ā¢ Manage domestic and international travel as needed
ā¢ Partner with others for space planning across team locations
ā¢ Have fun at work and help others do the same
A day in the life
This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.
You will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.
About the team
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazonās culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we arenāt focused on how many hours you spend at work or online. Instead, weāre happy to offer a flexible schedule so you can have a more productive and well-balanced lifeāboth in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and weāre building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
We are open to hiring candidates to work out of one of the following locations:
Sunnyvale, CA, USA